How to Order Your Custom Coffee Bags: A Step-by-Step Guide
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If you're thinking about customizing your roaster's bags but don't know where to start, this guide explains exactly how the process works at Coffeebags.com: from the first contact until you receive your order at your door.
1. Minimum Order: 1,000 units
Custom bags are made from scratch with your design, your logo, and your finishes. That's why the minimum order is 1,000 units.
This is the minimum quantity for the manufacturing process to be viable and for the price per unit to make sense for your business.
Not quite at 1,000 units yet? Then stock bags are your best option: available in various formats and sizes, with shipping in 24-48 hours and no minimum order.
2. Two Printing Systems Depending on Volume
Not all orders are the same, and the printing system we use depends on the volume you need:
Digital Printing: 1,000 to 5,000 units
For orders between 1,000 and 5,000 units, we use digital printing. It's the ideal system for roasters that are just starting out or want short runs with high graphic quality.
- Ideal for designs with many colors and details
- No film or plate preparation costs
- Perfect for testing a design before scaling up
Rotogravure (Gravure): From 5,000 units
For orders of 5,000 units or more, we switch to rotogravure printing, the professional system used by major packaging brands.
- Superior print quality: more solid and uniform colors
- Significantly lower unit price
- The most cost-effective system for high volumes
General rule: the more units, the better the price per bag. If your sales volume allows it, scaling up your order always pays off.
3. Production Time: 20 days
Once the design and order are confirmed, the manufacturing time is 20 days. This timeframe is the same for both digital printing and rotogravure.
It's important to keep this in mind to plan your stock well and avoid running out of bags during key moments such as new origin launches or peak sales seasons.
4. Shipping: You Decide the Speed
Once manufactured, the bags can reach your roaster in two ways:
- By sea: the most economical option, ideal if you have time
- By air: faster, for when you need the bags urgently
Shipping costs vary according to urgency and volume. We will detail this in your personalized quote so you can decide without surprises.
5. The Complete Process, Summarized
| Step | What Happens |
|---|---|
| 1. Contact | You contact us via WhatsApp or website with your idea |
| 2. Advice | We advise you on format, material, and quantity |
| 3. Design | You send us your design or we help you prepare it |
| 4. Approval | You confirm the proof before manufacturing |
| 5. Production | 20 days of manufacturing |
| 6. Shipping | By sea or air depending on your urgency |
| 7. At Your Roaster | Ready to fill and sell |
Have Questions? Write to us on WhatsApp
Every roaster is different: different volume, different formats, different budget. That's why it's best to tell us about your specific case directly.
On WhatsApp, we can guide you in minutes: which format suits you, which material is best for your coffee, and what price you'll get based on the volume you handle.
Still not sure what format you need? Also read: Stand-up or flat bottom? The perfect choice for your specialty coffee
